CSC is organised by National Council for Science and Technology Communication (NCSTC), Department of Science & Technology, Government of India. State Level CSC is organised in each State/Union Territory by a State Coordinating Agency which in turn empowers State and District Coordinating Committees for organising the state and district level CSCs

• To agree in writing, on being selected, to act as a District Coordinating Committee and abide by rules and regulations prescribed in the programme guideline and also by the State Coordinating Agency.
• To constitute a District Organising Committee and a District Academic Committee consisting of not less than 7 (seven) teachers, activists, exchild scientists, government officials, representatives of the local bodies etc. and send the list to the State Coordinator.
• To register CSC groups (2 children per group) in Form A (Annexure I) and provide them with necessary reference materials, kits and guidance. Number of groups registered to be intimated to the State Coordinator.
• While registering, the District Coordinator should assure that the age of the child scientist falls within the age group of 10-17 years as on 31st December of the participating year. If needed, a copy of the age certificate may be retained by the District Coordinator to avoid any confusion at the later stages.
• To organise orientation workshops for guides and evaluators.
• To create linkages with resource institutions/scientists/experts and arrange for their periodic interaction with the registered group of children.
• Try to have maximum number of projects in the district including those from informal education system / special schools etc. and strive to increase the outreach in a continual manner.
• To organise District Level Congress in consultation with the State Coordinator.
• To submit Feed-back Reports on all activities, containing names of schools and number of projects at district level and follow up action taken on projects likely to become part of community action, photocopies of all Registration/Attendance Sheets for all Workshops/Meetings, Evaluation Sheets in original, samples of certificates issued, mementos presented to child scientists, photo documentation etc. related to CSC at the District level to the State Coordinator in the manner and by the date specified.
• To maintain a bank account and proper books of accounts at the district level and submit an audited Receipts & Payment account to the State Coordinator by the date and in the manner specified.
• To maintain infrastructural facilities, including electronic communication facility, such as internet connectivity, fax etc
• . To arrange review and mentoring of the projects selected for presentation at the State level CSC.

The State Coordinating Agency shall have the overall responsibility for the implementation of CSC at the State level. The specific responsibilities shall be

• To constitute a State Organising Committee (SOC) and a State Academic Committee (SAC) where minimum 7 (seven) members to be selected from teachers, activists, ex-child scientists, government officials, officials of the local bodies, organisations specifically active in a region in the State, where the State Coordinating Agency does not have a reach. Submit the list of SOC, SAC, DOC and DAC along with Project Proposal for districts and state
• To constitute Regional Coordinators, if found necessary, in case of Big States and to involve SCERT, DIET, IRIS and organisations working with children / elder citizens with disability and media representatives. Distribution of geographical area for organisational purposes etc. will be the prerogative of the State Coordinator.
• To locate individuals, schools specially interested in other curricular activities.
• To select District Coordinating Agencies and obtain consent letter from the respective organisation, where they have to agree to abide by the guideline of CSC and willing to follow the guidelines of NCSTC-DST and State Coordinating Agency of the State.
• To organise State Level Orientation Workshops of District Coordinators and District academic coordinators, resource persons, evaluators etc.
• To coordinate translation of the Activity Guide Book to be used by the guides, resource persons and children in local language and make them available to all concerned.
• To maintain a Bank Account and books of accounts at the State level and submit an audited Statement of Expenditure and Utilization Certificates etc. as per standard DST guidelines with a Project Completion Report.
• To submit Feed-back Reports on all activities, samples of certificates issued, mementos presented to child scientists, photo documentation etc. related to CSC at the State level to the funding agency in the manner and by the date specified.
• To make funds available to District Coordinating Agencies.
• To create linkages with various technical institutions/organisation along with Testing & Monitoring facilities within the State, to help children in better implementation (information collection/sample testing) of their activities (Identity Cards may be issued to children registered for activities) through District Coordinators/State Coordinators.
• To arrange review and monitoring of the projects selected for presentation at the CSC.
• To ensure that Evaluation sheets, both written and oral are forwarded to the next higher level, i.e. from district to State and from State to National level.
• State Academic Coordinators should work in close association with the district/State Coordinators for arranging evaluation process and shall make an effort to send one member from State Academic Committee as an Observer to the district level CSC. His/her signature on the selection list is mandatory. The entire process of evaluation is to be supervised by the Observer. Decision of the State Academic Committee shall be final word on the selection.

The National Academic Committee (NAC) looks at the academic aspect of the CSC in a holistic manner at all levels. The NAC is appointed by the NCSTC, DST for a term of three years. The NAC is an honorary body which frames the guidelines and streamline the conduct of the CSC from time to time in consultation with the National Programme Coordinator.

The NAC has a Chairperson along with a team of members having experience in CSC and expertise in science communication. NAC also provides constant inputs in improving the methodology, technical content like finalization of the Activity Guidebook, helps in national brainstorming and orientation workshops at various levels - all of which aims at capacity building of stakeholders One of the critical roles of the NAC is to continuously evolve a child-friendly screening system of CSC projects at all levels. A massive programme like CSC cannot have a static model of evaluation system and thus requires constant up gradation with inputs from state/districts with mutual flow of ideas / suggestions which are practical, realistic and implementable. The person who is nominated to the National Academic Committee should not be part of any CSC committees or evaluators at state/district level. But every NAC member can definitely help the states in terms of training programmes, orientation of various stakeholders as observers in the state CSC activities and for overall strengthening of the quality of CSC at various levels from district to national level.